Unlike usual programming languages that take only code to create a program, we can also record the actions through a feature in MS Office that is called MACRO Recorder. The Macro Recorder simply records the sequence of actions taken by us. Since it is object oriented language, the actions are recorded as actions taken on a set of objects. And then it could be re-run.

VBA, just like other programming language has a specific syntax and style of coding. It is an object oriented language (a programming methodology that is related to objects).

In this post we will discuss the 7 important facts about VBA and Macros.

Making macros available on all MS Excel worksheet:

When you are recording VBA macros, the menu prompts you to save the macro at certain location. You can choose between these two locations:

1. This workbook or the workbook you are currently working on
2. Personal.xlsb

If you choose to save the macro in the current workbook, it will not be available in other opened workbooks. In order to use a single macro in several other workbooks, you need to save it in personal.xlsb.

The personal.xlsb is by default a hidden file. It can not be seen until we unhide it. When you will open the MS Excel (and does not open any file) you can see it by pressing “unhide” from View / Unhide.

Assign Shortcut Key for repeatedly running VBA macros:

You assign a short cut key either through VBA Macro menu or by using code with in the macro. If you are looking for assigning it through menu, you can go to Developer’s Tab > Macros and select the desired Macro and press Options. Here you can add the Shortcut key (and the description of the macro as well).

The second approach is to add few lines of the code in the macro body:

Application.MacroOptions Macro:="PERSONAL.XLSB!Macro2", Description:="", _
ShortcutKey:="k"


Type of codes you can find across internet:

There are three types of VBA macros you can come across from Internet. The first one is Sub() that is a macro that runs and when you execute the macro to do certain task. This is the most common type of macro you will come across. The second type is not sub but a function – just like functions SUM() in the excel but this is user defined function or UDF and also uses VBA code. The third one is event procedures that work when certain event is done for example a macro that runs on enter certain value or macro that runs when you open your worksheet or press “Enter” key – all such are examples of event procedures.

It depends on your need what you want to achieve. For example if you have want to format cells to be yellow colored, bold and italic you can record a macro and run it through shortcut key any number of time.

If you have a very complex formula that you don’t want to type again and again, you can define a UDF for that and store in your file for future use.

If you want to display the message “welcome user” when file opens, you can add an event called “Workbook_Open()” to your code.

Where to put the set of code you found from internet:

it is equally important you place your code in the right place. Otherwise it would not work. Note that you need to:

Put Subs and function in Module in the workbook. To insert the module you need to go to Insert>Module select the module and double click to open it and then paste the code. You can put multiple codes in the same module!

For events you need to place in the specific sheet. For example if you want to change the text to bold and italic you need to place it in the specific sheet.

You need to save your workbook as macro enabled worksheet!

A sheet containing macro is different from a normal worksheet and you need to save it as macro enabled worksheet. To do so, when pressing save button, you need to select the second option from the file format menu – i.e. Excel Macro-enabled workbook (*.xlsm)

Learn how to use the immediate window in VBA Editor:

The immediate window in the one that is just below the code editor widows. If it is not visible you can enable it by pressing Ctrl+G. The immediate window is helpful in checking the small pieces of code. For example if you want to check the address of current or active cell you can use it like ?activecell.address. pressing enter will give you the address of the cell and for value you can use ?activecell.value will give you the value of the active cell.

The VBA Macros uses methods to accomplish various tasks:

VBA works on various objects using methods. Method is just like a special set of instructions that works with an object. And not all methods work with all objects. If you are planning to write a macro, make sure to do a research on methods available for that particular object. This will ease up your task by using code that is already available for you and you will not need to reinvent the wheel.

The best place to learn about methods is to the VBA Help. While VBA editor window is open, press F1 or if you are interested exploring the object-method relationship use press F2 (while VBA editor is active). You can see each object followed by the method available for it. Besides the help page MS Office development center has lot of information that can help.

The post 7 Things CPA Should know about VBA Macros appeared first on Excel Zoom.

Other use cases might require you to delete any rows containing someone’s name, a location, or some other information to trim the excess data from your sheet.

How to Remove all Rows Containing Certain Data

1. Select all of your data, including the data you wish to remove.
2. Press Ctrl F to open the Find and Replace window.
3. Type the text that is contained in the row you wish to delete. For example if you need to delete rows with someone’s name, type that name in.
4. Click the Find All button.
   • This will show a list of all cells containing the data you searched for below the search box.
5. Click on one of the results that appear below the search box, then press Ctrl A.
   • All results should be highlighted now. Also, if you notice on your spreadsheet, each cell containing what you searched for will be selected.
6. Click the Close button on the Find and Replace window.
7. Press Ctrl – to open the Delete window.
8. Select the Entire Row option, and press the OK button.

All rows containing the data you wanted to remove should be gone now!

You can also remove an entire column of data that contains certain information in a similar manner. To remove the entire column, simply select the Entire Column option in the last step above.

As with any data modification, be sure to have a copy of your data saved elsewhere as a backup just in case you accidentally remove some important information. This will ensure that when trying to remove all rows containing certain data, you do so in the safest possible way.

Remove Certain Rows Containing Certain Data with VBA

In the developer tab, go to Visual Basic as normal and create a module like the one below. Change and amend the code to your needs and then simply run the module on your sheet.

 Sub Delete_All_Rows_IF_Cell_Contains_Certain_String_Text()
    Dim lRow As Long
    Dim iCntr As Long
    lRow = 1000
    For iCntr = lRow To 1 Step -1
        If Cells(iCntr, 3).Value = "Certain data to delete here" Then
            Rows(iCntr).Delete
        End If
    Next
    End 

Number “3” in the ‘If Cells (iCntr, 3).Value represents the third column (C)
lRow = 1000 means it will check the first 1000 rows.

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For the sake of this post, we will plot two different quantities of data into a combination chart expressed with bars and a line graph and also show you a lesser-known trick allowing you to graph the data logarithmically, which can sometimes yield surprising insight.

Reasons for using combination charts:

A combination chart could be used for variety of reasons, for example:

• When you have more data to plot and want to differentiate one quantity from the other
• When the values from one series is too large or small compared to the other data

So let’s see how can we create a combination chart and make it more meaningful and professional.

Our Data:

We have created a set of sample data that we will be using throughout this post.  It is evident that sales volume is far more than the number of visitors in this table:

First Step – Creating the bar chart

Starting with Sales we will create a simple bar chart to plot the data. To insert a Bar Chart go to Insert > Bar Chart while the range B2:C16 is already selected. (Or the range already selected press Alt>N>C>Enter to insert the chart. A basic and standard formatted bar chart will be displayed as a result.

Second Step – Adding No. of Visitors

Now that we want to create a combination chart, we will be adding another series to this chart – No. of visitors.

For that: Right Click chart>Select Data>Add New Series and now insert the Series Name and select the range D3:D16.

When pressed Ok, the chart will be updated. We have a new series added to the chart but we can’t see it practically on the cart – the values are too small to be visible on chart.

What we need to do is to plot it on secondary Y-Axis to get a scale that is appropriate to display the variable. Since the series is not easily visible on chart, we will be selecting it from Format menu, select available features that can be formatted and finally select Series “Visitors” and press Format Selection to format it.

Once selected we need to plot it on secondary axis.

With this data plotted on secondary axis, select the series (that is now easily visible and change the chart type to line:

Improving the appearance of the chart:

For the modified chart, we have:

• Removed the data series “Month” that was plotted to have more space in between bars.
• Muted the color tone of horizontal grid lines, so that we can focus on data rather then grid lines.
• Muted the overall tone of the chart – used light colors instead of shocking red.
• Markers in green turned to round and gray in the new chart.
• Added a title to the chart.

That was it – we now have our new combination chart!

Yet another option to plot the data – using LN() to plot log values:

What we considered in the preceding lines was a data from a business report, if we have been using “scientific data” and our audience has that mathematics background, we can plot the log values instead of actual values for sales volume and No. of visitors using the function LN():

We can see that though we have not used any secondary axis, the values are visible and we can see a trend in them as well – but this should be done keeping in view the understandability of the target audience.

This is all for this post, please downloads the sample file for practice.

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If you don’t want your head to hurt by doing it that way, there’s a much easier way to add and subtract time in Excel.

Adding Time in Excel

Adding time is just as easy as adding any other number in Excel using the SUM function. Simply populate your list with the times formatted as hours:minutes like this 4:25 for four hours and 25 minutes.

Next, to add the time simply click the ∑ AutoSum button in the Editing Group on the Home tab while in the cell where you want the total to be. Make sure the correct cells are included in the AutoSum, and hit Enter. In the screenshot below, I wanted the total in cell B5, so I clicked that cell then clicked AutoSum. After checking that it correctly added cells B2:B4 I hit Enter, which gave me my total of 15 hours and 48 minutes.

Now, what happens if we are adding times that exceed 24 hours? We end up with a messy result if we don’t do a bit of formatting first.

In the same example as the screenshot above, if I make Job 1 take 14:25 instead of 4:25, the AutoSum changes to 1:48. Clearly that is not correct.

In order to get it to display the correct total (25:48), we need to format the total time. To do this, right click the total cell and select Format Cells.

In the Category box to the left, select “Custom”. Then in the Type box to the right, enter [h]:mm.

By using the left and right square brackets around the letter “h”, you are telling Excel that it can exceed 24 hours in the display.

The previous examples showed how to get the aggregate amount of time. But what if you wanted to add an amount of time to a given time of day?

Say we were trying to figure out what time of day it would be 8 hours after say 9 AM. With the TIME function, we can add any number of hours, minutes, and seconds to a given time to get the time it would be after that length of time.

In this case we would have 9AM in one cell and add TIME(8,0,0) to it. The numbers in the parenthesis are 8 for the number of hours we want to add, the first 0 for the number of minutes, and the last 0 for the number of seconds.

You can change the numbers in the TIME portion of the formula to get any number of hours, minutes, or seconds to add to another time this way.

Read on to learn about subtracting time in Excel.

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Count cells meeting certain criteria with Excel’s COUNTIF function

Let’s say we have a list of dates that cars were sold on a used car lot, the salesperson who sold the car, and the make of the car. This list is great information, but we want to know who sold the most cars. You can see the screenshot of this list to the left.

Using Excel’s COUNTIF function we can count cells meeting certain criteria to figure out who sold the most.

To make our lives easier, let’s put a list of the names of each member of the sales team either off to the side of this sales list or on another sheet. Joe, Bill, Max, and Sam. In my sheet I have this list in cells E2:E5.

In cell F1, I have the following formula:

=COUNTIF($B$2:$B$14,E2)

This formula takes the range B2:B14 where we have the names of the salespeople who sold the cars, and counts how many times they appear in that range. E2 contains a salesperson’s name, so it uses that cell as the criteria to match against. We could have just as easily typed in the salesperson’s name in place of E2 in the formula, but since we have several names to look up we can use the cell reference to avoid having to re-type the formula.

Next, copy the formula down to fill in next to the remaining salespeople to get the results. If you need to visualize this, check out the screenshot at the end of this article.

The results based on the list in the screenshot are Joe: 3, Bill : 4, Max: 3, Sam: 3.

This is great, but looking at the list it seems like Bill stopped selling as many cars after May. What gives Bill?

Count cells meeting multiple criteria with Excel’s COUNTIFS Function

What if we wanted to find out who sold the most cars in a certain time period? We can use Excel’s COUNTIFS function to count cells meeting multiple criteria.

I want to find out who sold the most cars each month, but the same concept we’re using could apply for any time period – weekly, quarterly, annually, or any other custom time period you would need to look up.

Continuing from the earlier example, let’s add columns for each month next to the total we set up in column F. So, column G would be January, H would be February, etc.

Now, since Excel refers to dates using a number rather than the normal month/day/year format we might be accustomed to we have to enter the range of dates we are interested in looking at. This may not be an ideal solution, but it does allow for custom date ranges.

Below our table of salespeople and months let’s add the first day of the month and the last day of the month so we can use those dates in our formula. In my sheet, I entered the first day of the month in row 7 of the month’s column, and the last day below it in row 8.

In cell G2, which on my spreadsheet is the cell that will display Joe’s sales tally for January, enter the following formula:

=COUNTIFS($A$2:$A$14,">="&G$7,$A$2:$A$14,"<="&G$8,$B$2:$B$14,$E2)

This formula is similar to the COUNTIF formula we used earlier, except COUNTIFS allows you to specify multiple criteria to fine tune the results.

You will also want to copy and paste this formula down to the other salespeople, and across to fill in for the other months.

We’ll break this formula down to each set of individual criterion.

$A$2:$A$14,”>=”&G$7

This looks at cells A2:A14 where our dates are and wants to find any that are greater or equal to cell G7, where I have the first day of the month listed.

Note that the date used in G7 is simply the start date of the time period we’re interested in. It doesn’t have to be the first day of a month, although in this example it is. It could be the first day of the quarter, week, or some other custom time period. Same idea applies to the last day of the month. Use whatever beginning and ending dates that make sense for your situation.

$A$2:$A$14,”<=”&G$8

This basically uses the same logic as the previous criterion, except it is looking for any dates that are less than or equal to the last day of the month, which are in cell G8.

$B$2:$B$14,$E2

Finally we use the same logic that we used in the previous COUNTIF formula to limit the results to only one salesperson. Cells B2:B14 contain the salesperson’s name who sold a car, while E2 contain the salesperson that we’re looking up.

Putting all that logic together in plain English, we’re asking COUNTIFS to count any cells where the date is greater than or equal to the first day of the month and less than or equal the last day of the month, and where the salesperson is the one at the beginning of the row.

If we wanted to also find out who sold the most of a certain make of car, we could add the condition $C$2:$C$14,”Honda”. This would show all the Hondas sold by a particular salesperson in a given month.

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How to type same data in multiple cells

1. Select all of the cells that need to contain the same data. If the cells are consecutive you can click and drag to highlight them all, or you can hold down the CTRL button and click each individual cell.
2. With all of the cells still highlighted, type the data you need repeated in all the cells in the last cell you selected.
3. After you type the data press CTRL and the Enter button. Your data should now be in all of the cells you selected.

If you have multiple worksheets that need the same data in the same cells in each worksheet, you can automate this process even further by selecting each worksheet tab before you start selecting the cells in step #1 above. You can select multiple non-consecutive worksheet tabs by holding down CTRL and clicking on each tab, or if the tabs are consecutive you can click the first tab, hold down Shift, and then click the last tab. All tabs in between should also be highlighted. To deselect the tabs, click any other tab that is not the tab for the current  worksheet you are looking at.

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Then you might like Silk. Silk is a data publishing platform that lets you convert a spreadsheet into a live interactive site. Silk takes each row on your spreadsheet and converts it into a standalone Web page (we call it a datacard). Then Silk allows you to build maps, charts, tables, and image galleries using the spreadsheet information stored in each datacard.

For example, here I’ve used Silk to turn a spreadsheet with headphone information into a site with interactive tables and graphs.

ExcelZoom.com was kind enough to allow us to explain Silk in this guest post and provide a quick user guide. I’ll show you how to prepare your spreadsheet for import into Silk, import options and then how to build visualizations.

Preparing your sheet for import into Silk

Silk will convert every row in your spreadsheet into a Webpage (datacard). You need to select one of the columns on your spreadsheet for the titles of your datacards. The information in the other columns will also show up on each datacard page in a table we call the factsheet. For import Silk requires a “flat” spreadsheet – no nested cells and no merged cells. You need to put a title in the first row of every column you are using – no blank rows. (See this tutorial on preparing your spreadsheet for Silk for more information.)

Importing your sheet into Silk

Now sign up for Silk. All that you need is an email and to pick a password. Next you’ll need to name your Silk. Then you can elect to take a quick tutorial or jump right into the import. To do the import:

https://www.youtube.com/watch?v=EajJ7mvYJWo

• Find the ‘Add a new collection’ menu at the bottom of your screen.
• Click on the ‘Upload Spreadsheet’ box.
• Drag the Excel file you wish to upload into the drop box.
• Or use the ‘Paste spreadsheet’ option to copy and paste the columns from your spreadsheet into the importer box.

After you click ‘Import’, you will get a preview of how your datacards will appear in Silk.

1. Browse through the datacards by clicking the arrows.
2. Select which column you want to use as the title for each datacard.
3. Specify the “Collection” these datacards will go into. Collections hold together related datacards on a Silk. It’s best to change the collection name to something descriptive. We used ‘Headphones’ in this example.
4. Start the import.

If the preview looks good, click the blue “Import” button to convert your spreadsheet into a Silk site.

• When your import is completed, Silk will automatically analyze your data and place you into the “Explore” tab (this is where you can build visualization and explore the data). Silk will suggest a visualization.
• You can accept the visualization suggestion or pick a different one from the visualization ribbon. Silk offers 14 different types including maps, charts, tables, lists and galleries.
• You can change the contents of your visualizations by adding or removing tags (tag = column) or adding inline filters. (Further editing options can be found by clicking the ‘More Options’ button.)
• To publish the visualization to your Silk’s home page, click the green ‘Publish this visualization’ button.
• To further edit your homepage, click click the ‘+’ anywhere on the page. Then you can choose from the menu to add more visualizations as well as blocks of text, images, YouTube videos and other media.
• Or you can click the ‘Explore’ tab again create more visualizations from inside Explore.

For more detailed information, see our spreadsheet tutorial, we now created our Silk. The spreadsheet in this example was filled with information about headphones, and was used to create headphones.silk.co. You can now share the Silk so anyone can compare and visualize the data. You can let the Silk stay public, but you can also make it private if you wish. Better yet, you can allow anyone to edit the Silk, turning your Silk into a community project.

That’s it! If you like to learn more about Silk, you can participate in our webinar series, which will start on July 22nd, 12-1 pm EDT / 9-10am PDT. If you want examples of cool Silks, check out our home page, and don’t hesitate to send us an email if you have any questions. Attach your spreadsheet if you’re having trouble. We’d love to help anyone create a nice Silk. Thanks for reading!

The post Use Silk to convert your Excel Files into an interactive online database with visualizations appeared first on Excel Zoom.

Why Format Numbers as File Sizes

If you wanted to have a spreadsheet that lists out file sizes like 10 MB, you may enter 10 MB in a cell. If you ever wanted to do anything with that information, such as add up file sizes, or anything else, the letters “MB” in that cell would make it difficult to do. On the other hand, if you only had a number in the cell that was formatted to display the appropriate file size abbreviation after the number you would be able to perform any calculations you wanted with that data.

For purposes of this example, I am going to assume that all the numbers we are working with are in bytes and we want to display them in KB, MB, or GB as appropriate.

Also, for reference here is a guide to convert bytes to KB, MB or GB.

• 1,000 bytes = 1 kilobyte
• 1,000,000 bytes = 1 megabyte
• 1,000,000,000 bytes = 1 gigabyte

Click on a cell that contains the file size in bytes. Then from the Home Tab, Number Group, select More Number Formats from the drop down menu.

Next, you will be on the Format Cells window. From here you can select “Custom” from the left hand side under Category, and enter the following custom format in the box that says “Type”.

Once you have entered the format, click OK.

This formatting will display the bytes in a more readable format by adding the appropriate KB, MB, or GB ending to the number.

**UPDATE** Thanks to Dennis in the comments, who pointed out that this is the American format. Other countries format numbers with different decimal and thousands separators than us here in America. If you use a comma (,) instead of a period (.) as the decimal marker you can simply replace the period with a comma in between the zeros in the code above. So 0.00 would become 0,00 in your case.

For example, if you entered 1000 in a cell, this custom format will display 1.00 KB. 1000000 would display 1.00 MB, etc.

You can use the same concept for other data sizes, but I chose some of the more common formats for purposes of this example. If you are unsure what conversion to use for your example, you can always do a Google search for the conversion you are looking for. For example a search for "1 terabyte in bytes", would tell you it is equivalent to 1000000000000 bytes. Using the dropdowns on the search results page you can jump between formats as well.

Here are some more helpful hints for other formatting tricks in Excel.

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Microsoft Excel for iPhone

The Microsoft Excel app allows users to view, create and edit spreadsheets in this free version of the app with the familiar Microsoft Excel look paired alongside the iOS touchscreen experience.

The app provides the following Excel Spreadsheet features:

• Formulas, tables, charts, comments, PivotTables, sparklines, conditional formatting, sorting, filtering, and more.
• Same look to the spreadsheet, whether you are viewing it on the app or on a PC or Mac.
• Access Excel spreadsheets from email attachments, OneDrive, Dropbox, or SharePoint.
• If using an AirPrint printer, you can even print an entire workbook, a worksheet, or a specific range of cells to your AirPrint printer.
• Includes a special formula keyboard, which allows formulas and numbers to be entered much easier than using the standard keyboard.
• AutoSave feature ensures that your work will always be saved while on the go.
• Easy to share your Excel workbook by emailing the spreadsheet as an attachment, as a link to the file, or as a PDF.

The free version of this app provides a very useful experience for people who tend to frequently be away from their desktop. Additional features are available to be unlocked to qualifying Office 365 subscribers.

How to Use Microsoft Excel for iPhone?

What formulas can be used in the app?
Formulas that you would type into any other Excel spreadsheet can be used in the iOS app.

How do I connect to OneDrive or Dropbox?
You can connect to services like Dropbox with just a click if you already have connected to the Dropbox app on your iOS device. If not, it’s a simple sign in to get connected. From the app’s “Account” screen, click the “Add a Service” button (note: you may need to log in to your Microsoft account in order to access this screen). From there choose OneDrive, OneDrive for Business, or Dropbox. Follow the remaining on-screen instructions to complete the connection.

How do I edit a cell?
You can tap a cell to view the cell’s formula, but this won’t let you edit the cell yet. Double tap the cell you wish to edit, and you will enter the edit mode where the formula bar becomes editable. Click the red “X” icon under the formula bar if you want to cancel any edits, or click the green “✓” checkmark symbol to save your edits.

How do I switch to the formula keyboard?
When you are editing a cell, the formula bar appears at the top of the screen. Tap the blue keyboard looking icon directly below the formula bar to enable the formula keyboard. Tap it again to return to the regular keyboard.

How do I switch to another worksheet?
Just like the desktop version of Excel, the app has tabs along the bottom of the spreadsheet. Swipe along the tabs to find the worksheet you are looking for, and tap it to open it. Double tap the tab to edit the worksheet’s name.

Can I search in the Excel App?
To search for a particular word, phrase, or number in your workbook, simply tap the three dots at the top right of the app’s screen (when not in the edit mode). Then tap the “Find” option. At the top of the screen will display a search box that you can use to search through your workbook. If you tap the “gear” icon to the left of the search box, you can modify the search function to do any of the following:

• Find
• Find and Replace
• Find and Replace All
• Search in Workbook
• Search in Sheet
• Match Case
• Match Cell

Can I edit a cell’s formatting?
With the cell whose formatting you want to edit selected, tap the icon in the top row that looks like the capital letter A with a pencil in front of it. A range of formatting options opens up towards the bottom of the screen, including common formatting functions such as:

• Font
• Font size
• Bold, Italic, Underline
• Cell borders
• Fill color
• Font color
• Top, middle or bottom align
• Left, center or right align
• Merge & center (if multiple cells are selected)
• Number formatting
• Cell styles
• Insert & delete cells
• Sort & filter

How do I select more than one cell?
Using the drag handles, which look like dots on the top left and bottom right of the active cell, use your finger to drag the box around the cells you want to select. You can also tap on a row or column number or letter to select the entire row or column. You can also use the drag handles to select multiple rows or columns.

As of the time of this article’s writing, I have not found a way to select non-consecutive cells such as A1, B7, and D9 for example. Please feel free to leave a comment with more info if you find a way to do this.

How can I copy/cut/paste a cell?
To cut and paste, simply select the cell(s) you want to cut, tap and hold the selection, and drag it to where you want to paste it.
You can also tap the selection to bring up the standard iOS option menu, which provides options to Cut, Copy, Paste, Paste Format, Clear, Fill, or Wrap. After copying or cutting the selection, simply tap the cell where you want to paste the contents, and tap again to bring up the iOS option menu. Find Paste to paste the contents.

What if I need to undo a change?
Click the icon at the top of the screen in the green bar (third icon from the left).

How do I turn AutoSave on or off?
Tap the second icon in the top green bar, which looks like a piece of paper with circular arrows on it. Here you can select whether or not the file is autosaved, Change the name of the file, duplicate the file, restore from another version, print (if connected to an AirPrint printer), see the file properties, and get support.

How do I share the Excel file?
Tap the three dots in the top green bar as you did in the search instructions above. Here you can choose to email the file as a link, email it as an attachment, or copy the link to the file.
Note: copying a link or emailing a link to the file will only work if the file is already saved to either Dropbox or OneDrive.

How do I save my file?
If saving a newly created file for the first time, tap the second icon in the top green bar, which will allow you to change the name of the file (by default the file name will be something generic like “Workbook”). Tap the Name option. This will open a screen where you can give the file a unique name, and also select which folder in your OneDrive, Dropbox, or iOS device where you want to save the file to.

If you have the AutoSave option turned on, you do not have to save the file after every change you make, as changes are saved in real time. However, you can follow the steps above to save the file to another folder if necessary.

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Excel Search Tip #1: Find All

If you are working with a large set of data, and you need to find all cells containing a particular word, number, or phrase you can easily find all cells containing the data you need.

Simply hit CTRL+F, type the information you need to find in the “Find what” box, and click the Find All button. A list of cells containing data that matches your search criteria will show up under the search box.

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