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Count Colored Cells in a List in Excel 2007

March 22, 2009 by Mark 2 Comments

If you have a list with cells of all different colors, you can apply a filter to those cells to have Excel filter them by color, and then apply a formula to count how many of those cells are visible.

First, select your list. Right click and choose Filter | Filter by Selected Cells Color. You can then select the filter drop down in your list’s first cell and choose which color to filter. Next, in a row that is outside your list, type in the following formula: =SUBTOTAL(103,A1:A100), where A1:A100 are the cells in your list. Whenever you filter the list, this formula will tell you how many cells are not hidden.

You can remove the filter at anytime, by choosing the Data tab, and clicking the Filter button, and the formula will give you the count of your whole list (i.e. 100 in the example of A1:A100).

Filed Under: Tips Tagged With: Excel 2007, Filter, Tips

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